by Robyn Bolton | Jun 17, 2026 | Leadership, Leading Through Uncertainty, Tips, Tricks, & Tools
Up and down New England’s coastline you’ll find lobster (pronounced “lob-stah”) shacks. These weathered wood structures produce the freshest lobster and crispiest fried seafood anywhere, enjoyed on picnic tables as the sun beats down and the waves crash against the rocky shore.
It was at one of these shacks that, many years ago, I learned priceless lesson.
As my friends and I placed our orders, I asked that the head of my lobster be removed before serving. The waitress looked at me like I had nine heads but wrote down my request and returned to the kitchen. A few minutes later she reappeared and announced that the kitchen refused to decapitate the lobster prior to serving.
“I don’t like making eye contact with my food,” I stammered.
She nodded and walked away.
When she returned with our lobsters, they all had heads but one was noticeably different. It was wearing “sunglasses” made of olives and toothpicks.
“Here,” our waitress said. “Now you don’t have to make eye contact with it.”
A short-term “solution”
As VUCA-ness (volatile, uncertain, complex, ambiguous) accelerates, C-suite executives do everything possible to create certainty and construct safety. After all, if the company doesn’t survive the short-term, even the best long-term plans don’t matter.
Evidence of this approach is everywhere:
When these decisions land on your desk, you sigh, knowing they are short-sighted but understanding the rationale. Then, you go implement them, knowing unintended consequences are coming.
Unintended doesn’t mean unpredictable
In fact, because you are on the frontlines of your business, striving to deliver today and build tomorrow, you can predict what those consequences will be:
It’s frustrating to see the problems coming but feel powerless to avoid them.
But what does any of this have to do with a lobster wearing sunglasses?
When you know the Why, you can choose the How
When directives land on your desk, don’t sigh and roll them out. Ask for the Why behind the What.
- Why are employees being forced back to the office? Did productivity decrease? Are mission-critical operations not occurring? Are top-performers leaving for in-person roles?
- Why are experienced people being let go? Is the work being outsourced or has it genuinely gone? Why are you no longer hiring entry-level people? Are they too expensive to train? Is retention genuinely poor?
- Why are innovation initiatives being cut? Is the core business in that much trouble? Do we lack the talent? Are we pursuing growth through other means?
Each directive’s Why is different which means you have more options than you realize for delivering the How. Understanding the outcomes the company needs, reveals options for delivering it while minimizing the unintended consequences.
Don’t decapitate the lobster. Find opportunities for sunglasses.
The kitchen could have easily removed the head from my lobster, but they foresaw the unintended consequences of a disappointing dining experience. When they understood my why, they created a spectacular how.
You don’t control the system so asking “Why?” feels scary, hostile, even mutinous.
You do control your piece of it. You know it better than anyone, so there’s no one better to determine the how.
by Robyn Bolton | Jun 10, 2026 | Leadership, Tips, Tricks, & Tools
We have entered the “do more with less” era of management edicts.
And, just like the eras of “fail fast,” “synergy,” and “we’re a family,” the phrase is met with eye rolls, silent groans, and a deepening certainty that management is completely out of touch with the reality on the ground.
But what if doing more with less is possible without the extra hours and stress that lead to burnout?
(Re)Define “more.”
When we hear “more,” we naturally think of work. More meetings. More emails. More Slacks, texts, Zooms. For most of my career, I believed the more emails I received, meetings I attended, and documents I wrote, the more valuable I was.
Volume does not equal value.
“More” can’t (and shouldn’t) mean more work. It must mean something else.
More value creation. Less box checking.
More progress. Less process.
More meaningful work. Less meaningless activity.
What is the “more” you want from your team? Define it or you’ll get more emails, meetings, and documents. Name it (value, efficiency, progress), and your team will figure out how to do it.
Experiment with “less.”
A client’s team stopped sending meeting summaries. They didn’t send shorter ones, change the distribution list, or even share the link to the AI note-taker. They just stopped.
No one noticed.
Six months later, a new team member asked if they would send a meeting summary. The team leader said no but offered to recap next steps before everyone left the room. No one argued. Everyone left the meeting with clarity on what they needed to do next.
Activity does not equal achievement.
Our days are filled with BS work, tasks that we do because we’ve always done them, because they feel important, and because we worry what happens if we stop.
Documents don’t ensure that people are informed, aligned, or are ready to act.
Meetings don’t guarantee that everyone has thoughtfully considered and agreed on a decision.
Meeting summaries don’t make people complete their next steps.
It doesn’t mean we don’t need documents, meetings, or meeting summaries. But “less” is possible.
Ask your team what you can do less of. Stop doing things and see if people notice. If you can’t stop something completely, ask what less of it looks like. Instead of a meeting summary, send next steps. Instead of a presentation, write a one-page summary. Instead of a spreadsheet build a visual dashboard.
Rethink “indispensable.”
The managers in my client’s training program were in roles that everyone called the most pivotal in the company. They didn’t feel pivotal. They felt reactive and overwhelmed, with no control over their own calendars.
The COO’s fix was simple. Just stop attending.
It surprised him that they wouldn’t. They couldn’t. The fear of missing something kept them in every room, including the ones that ran fine without them.
You’re in every meeting because you’re good at your job. Being good got you invited into every decision, and somewhere along the way no one uninvited you. Now you stay out of habit, not need. The permission to step back is usually there. You just haven’t tested it long enough to know what happens.
Presence does not equal performance.
Look at your calendar for the meetings you sit in out of habit. Pick one this week to not attend. Resist the urge to instructions. Simply tell the team lead you won’t attend and that you trust them to keep things moving.
Your absence isn’t dropping the ball. It’s demonstrating that you trust the team and empowering them to do their jobs. It’s the rare version of less that gives you more time and your team their autonomy.
“Do more with less” isn’t a demand to work harder
The constraint isn’t going anywhere. Volume isn’t value. Activity isn’t achievement. Presence isn’t performance. It’s a reason to finally drop what doesn’t matter.
by Robyn Bolton | Dec 16, 2025 | Just for Fun, Leadership, Tips, Tricks, & Tools, Uncategorized
Everybody loves a Top X list. This past week I’ve read the Top 100 Best Comedy Movies of All Time, The 100 Best Episodes of the Century, and the NYT’s 100 Notable Books of 2025. And all this before we’re inundated with the Top 10 lists sports, politics, celebrity news, world news, and whatever other topic a writer can dream up.
Top X Lists are about big things, events that affect everyone or that will be remembered for decades. And while those Macro-moments are what stand out in our memories, they rarely define our everyday existence.
What are Micro-moments?
I first heard of Micro-moments in an interview between Dan Shipper, founder of Every, and Henrik Werdelin, founder of Prehype (and incubator that helped launch Barkbox and Ro Health). According to Werdelin:
Micro-moments for me are things when I’m in flow and things where I’m happy. It can’t be a big thing like having a family. It has to be a very concrete things like I like walking over the Brooklyn Bridge in the morning. It’s just something I get profoundly happy about, right? Or I like being in brainstorm meetings with (other entrepreneurs)
But his list of Micro-moments isn’t just a new-age happiness manifestation, it’s an actual decision-making tool. Werdelin explains:
I was basically trying to figure out what to do next and I was keeping all my options open. I got offered a job to run BBC Digital on the international side and then I got offered a job at a design agency called Wolf Collins who had an incredible CEO.
And so, I ended up having these 30 concrete [moments] where I’ve done stuff and then I started to use that as a way to measure options that would be thrown at me. The BBC sounded like it would be a lot of money, and it was like a cool job, and it would give me, I guess, self-esteem for a second. But then when I looked at what it would entail, none of the Micro-moments would be included so I was like, “ah, probably not for me.”
My first Micro-reactions
- Eye roll: Thank goodness you had a list of Micro-moments so you could avoid the soul sucking horror of running BBC Digital!
- Righteous indignation: Do you have any idea how hard it is out there to find a job? People would be thrilled to have a job that delivers only ONE Micro-moment of happiness?!
- Breathe: What a second. What if Mico-moments don’t determine your role. What if Micro-moments…perhaps…mean a little bit more! (yes, that is a terrible rephrasing of the Grinch’s epiphany)
Micro-moments are more than moments of flow and joy. They’re the moments that make up our lives, relationships, and view of the world. They’re the moments that should be on our Top 10 lists but too often get crowded out by noisier, bigger moments.
They’re also things we can create, design for, and sometimes even control.
What are YOUR Micro-moments?
As the period of end-of-year reflection approaches, think about your Micro-moments. What small, concrete moments that brought you flow, joy, or peace, this year? Where were you? What were you doing? Who were you with? Jot them down
When the new year dawns, go back to your list and get curious. What are the common themes, people, places, and activities in your Micro-moments. Write down what you notice.
As the year kicks into gear and everyone settles back into work and school routines, return to your list and start planning. How might you create more Micro-moments?
Life is made up of moments. Many of them are beyond our control. But some of them aren’t. And wouldn’t it be great to know which ones make us happiest so we can experience them more often?
by Robyn Bolton | Oct 6, 2025 | 5 Questions, Customer Centricity, Innovation, Tips, Tricks, & Tools
For decades, we’ve faithfully followed innovation’s best practices. The brainstorming workshops, the customer interviews, and the validated frameworks that make innovation feel systematic and professional. Design thinking sessions, check. Lean startup methodology, check. It’s deeply satisfying, like solving a puzzle where all the pieces fit perfectly.
Problem is, we’re solving the wrong puzzle.
As Ellen Di Resta points out in this conversation, all the frameworks we worship, from brainstorming through business model mapping, are business-building tools, not idea creation tools.
Read on to learn why our failure to act on the fundamental distinction between value creation and value capture causes too many disciplined, process-following teams to create beautiful prototypes for products nobody wants.
Robyn: What’s the one piece of conventional wisdom about innovation that organizations need to unlearn?
Ellen: That the innovation best practices everyone’s obsessed with work for the early stages of innovation.
The early part of the innovation process is all about creating value for the customer. What are their needs? Why are their Jobs to be Done unsatisfied? But very quickly we shift to coming up with an idea, prototyping it, and creating a business plan. We shift to creating value for the business, before we assess whether or not we’ve successfully created value for the customer.
Think about all those innovation best practices. We’ve got business model canvas. That’s about how you create value for the business. Right? We’ve got the incubators, accelerators, lean, lean startup. It’s about creating the startup, which is a business, right? These tools are about creating value for the business, not the customer.
R: You know that Jobs to be Done is a hill I will die on, so I am firmly in the camp that if it doesn’t create value for the customer, it can’t create value for the business. So why do people rush through the process of creating ideas that create customer value?
E: We don’t really teach people how to develop ideas because our culture only values what’s tangible. But an idea is not a tangible thing so it’s hard for people to get their minds around it. What does it mean to work on it? What does it mean to develop it? We need to learn what motivates people’s decision-making.
Prototypes and solutions are much easier to sell to people because you have something tangible that you can show to them, explain, and answer questions about. Then they either say yes or no, and you immediately know if you succeeded or failed.
R: Sounds like it all comes down to how quickly and accurately can I measure outcomes?
E: Exactly. But here’s the rub, they don’t even know they’re rushing because traditional innovation tools give them a sense of progress, even if the progress is wrong.
We’ve all been to a brainstorm session, right? Somebody calls the brainstorm session. Everybody goes. They say any idea is good. Nothing is bad. Come up with wild, crazy ideas. They plaster the walls with 300 ideas, and then everybody leaves, and they feel good and happy and creative, and the poor person who called the brainstorm is stuck.
Now what do they do? They look at these 300 ideas, and they sort them based on things they can measure like how long it’ll take to do or how much money it’ll cost to do it. What happens? They end up choosing the things that we already know how to do! So why have the brainstorm?”
R: This creates a real tension: leadership wants progress they can track, but the early work is inherently unmeasurable. How do you navigate that organizational reality?
E: Those tangible metrics are all about reliability. They make sure you’re doing things right. That you’re doing it the same way every time? And that’s appropriate when you know what you’re doing, know you’re creating value for the customer, and now you’re working to create value for the business. Usually at scale
But the other side of it? That’s where you’re creating new value and you are trying to figure things out. You need validity metrics. Are we doing the right things? How will we know that we’re doing the right things.
R: What’s the most important insight leaders need to understand about early-stage innovation?
E: The one thing that the leader must do is run cover. Their job is to protect the team who’s doing the actual idea development work because that work is fuzzy and doesn’t look like it’s getting anywhere until Ta-Da, it’s done!
They need to strategically communicate and make sure that the leadership hears what they need to hear, so that they know everything is in control, right? And so they’re running cover is the best way to describe it. And if you don’t have that person, it’s really hard to do the idea development work.”
But to do all of that, the leader also must really care about that problem and about understanding the customer.
We must create value for the customer before we can create value for the business. Ellen’s insight that most innovation best practices focus on the latter is devastating. It’s also essential for all the leaders and teams who need results from their innovation investments.
Before your next innovation project touches a single framework, ask yourself Ellen’s fundamental question: “Are we at a stage where we’re creating value for the customer, or the business?” If you can’t answer that clearly, put down the canvas and start having deeper conversations with the people whose problems you think you’re solving.
To learn more about Ellen’s work, check out Pearl Partners.
To dive deeper into Ellen’s though leadership, visit her Substack – Idea Builders Guild.
To break the cycle of using the wrong idea tools, sign-up for her free one-hour workshop.
by Robyn Bolton | Sep 30, 2025 | Leading Through Uncertainty, Strategy, Tips, Tricks, & Tools
Just as we got used to VUCA (volatile, uncertain, complex, ambiguous) futurists now claim “the world is BANI now.” BANI (brittle, anxious, nonlinear, incomprehensible) is much worse than VUCA and reflects “the fractured, unpredictable state of the modern world.”
Not to get too Gen X on the futurists who coined and are spreading this term but…shut up.
Is the world fractured and unpredictable? Yes.
Does it feel brittle? Are we more anxious than ever? Are things changing at exponential speed, requiring nonlinear responses? Does the world feel incomprehensible? Yes, to all.
Naming a problem is the first step in solving it. The second step is falling in love with the problem so that we become laser focused on solving it. BANI does the first but fails at the second. It wallows in the problem without proposing a path forward. And as the sign says, “Ain’t nobody got time for this.”
(Re)Introducing the Cynefin Framework
The Cynefin framework recognizes that leadership and problem-solving must be contextual to be effective. Using the Welsh word for “habitat,” the framework is a tool to understand and name the context of a situation and identify the approaches best suited for managing or solving the situation.
It’s grounded in the idea that every context – situation, challenge, problem, opportunity – exists somewhere on a spectrum between Ordered and Unordered. At the Ordered end of the spectrum, cause and affect are obvious and immediate and the path forward is based on objective, immutable facts. Unordered contexts, however, have no obvious or immediate relationship between cause and effect and moving forward requires people to recognize patterns as they emerge.
Both VUCA and BANI point out the obvious – we’re spending more time on the Unordered end of the spectrum than ever. Unlike the acronyms, Cynefin helps leaders decide and act.
5 Contexts. 5 Ways Forward
The Cynefin framework identifies five contexts, each with its own best practices for making decisions and progress.
On the Ordered end of the spectrum:
- Simple contexts are characterized by stability and obvious and undisputed right answers. Here, patterns repeat, and events are consistent. This is where leaders rely on best practices to inform decisions and delegation, and direct communication to move their teams forward.
- Complicated contexts have many possible right answers and the relationship between cause and effect isn’t known but can be discovered. Here, leaders need to rely on diverse expertise and be particularly attuned to conflicting advice and novel ideas to avoid making decisions based on outdated experience.
On the Unordered end of the spectrum:
- Complex contexts are filled with unknown unknowns, many competing ideas, and unpredictable cause and effects. The most effective leadership approach in this context is one that is deeply uncomfortable for most leaders but familiar to innovators – letting patterns emerge. Using small-scale experiments and high levels of collaboration, diversity, and dissent, leaders can accelerate pattern-recognition and place smart bets.
- Chaos are contexts fraught with tension. There are no right answers or clear cause and effect. There are too many decisions to make and not enough time. Here, leaders often freeze or make big bold decisions. Neither is wise. Instead, leaders need to think like emergency responders and rapidly response to re-establish order where possible to bring the situation into a Complex state, rather than trying to solve everything at once.
The final context is Disorder. Here leaders argue, multiple perspectives fight for dominance, and the organization is divided into fractions. Resolution requires breaking the context down into smaller parts that fit one of the four previous contexts and addressing them accordingly.
The Only Way Out is Through
Our VUCA/BANI world isn’t going to get any simpler or easier. And fighting it, freezing, or fleeing isn’t going to solve anything. Organizations need leaders with the courage to move forward and the wisdom and flexibility to do so in a way that is contextually appropriate. Cynefin is their map.
by Robyn Bolton | Sep 23, 2025 | Innovation, Metrics, Tips, Tricks, & Tools
It’s time for your company’s All-Hands meeting. Your CEO stands on stage and announces ambitious innovation goals, talking passionately about the importance of long-term thinking and breakthrough results. Everyone nods enthusiastically, applauds politely, and returns to their desks to focus on hitting this quarter’s numbers. After all, that’s what their bonuses depend on.
Kate Dixon, compensation expert and founder of Dixon Consulting, has watched this contradiction play out across Fortune 500 companies, B Corps, and startups. Her insight cuts to the heart of why so many innovation initiatives fail: we’re asking people to think long-term while paying them to deliver short-term.
In our conversation, Kate revealed why most companies are inadvertently sabotaging their own innovation efforts through their compensation structures—and what the smartest organizations are doing differently.
Robyn Bolton: Kate, when I first heard you say, “compensation is the expression of a company’s culture,” it blew my mind. What do you mean by that?
Kate Dixon: If you want to understand what an organization values, look at how they pay their people: Who gets paid more? Who gets paid less? Who gets bigger bonuses? Who moves up in the organization and who doesn’t? Who gets long-term incentives?
The answers to these questions, and a million others, express the culture of the organization. How we reward people’s performance, either directly or indirectly, establishes and reinforces cultural norms. Compensation is usually the biggest, if not the biggest, expenses that a company has so they’re very thoughtful and deliberate about how it is used. Which is why it tells you what the company actually does value.
RB: What’s the biggest mistake companies make when trying to incentivize innovation?
KD: Let’s start by what companies are good at when it comes to compensations and incentives. They’re really good about base pay, because that’s the biggest part of pay for most people in an organization. Then they spend the next amount of time and effort trying to figure out the annual bonus structure. After that comes other benefits, like long term incentives, assuming they don’t fall by the wayside.
As you know, innovation can take a long time to payout, so long-term incentives are key to encouraging that kind of investment. Stock options and restricted shares are probably the most common long-term incentives but cash bonuses, phantom stock, and ESOP shares in employee-owned companies are also considered long term incentives.
Large companies are pretty good using some equity as an incentive, but they tie it t long term revenue goals, not innovation. As you often remind us, “innovation is a means to the end, which is growth,” so tying incentives to growth isn’t bad but I believe that we can do better. Tying incentives to the growth goals and how they’re achieved will go a long way towards driving innovation.
RB: I’ve worked in and with big companies and I’ve noticed that while they say, “innovation is everyone’s job,” the people who get long-term incentives are typically senior execs. What gives?
Long-term incentives are definitely underutilized, below the executive level, and maybe below the director level. Assuming that most companies’ innovation efforts aren’t moonshots that take decades to realize, it makes a ton of sense to use long-term incentives throughout the organization and its ecosystem. However, when this idea is proposed, people often pushback because “it’s too complex” for folks lower in the organization, “they wouldn’t understand.” or “they won’t appreciate it”. That stance is both arrogant and untrue. I’ve consistently seen that when you explain long-term incentives to people, they do get it, it does motivate them, and the company does see results.
RB: Are there any examples of organizations that are getting this right?
We’re seeing a lot more innovative and interesting risk-taking behaviors in companies that are not primarily focused on profit.
Our B Corp clients are doing some crazy, cool stuff. We have an employee-owned company that is a consulting firm, but they had an idea for a software product. They launched it and now it’s becoming a bigger and bigger part of their business.
Family-owned or public companies that have a single giganto shareholder are also hotbeds of long-term thinking and, therefore, innovation. They don’t have that same quarter to quarter pressure that drives a relentless focus on what’s happening right now and allows people to focus on the future.
What’s the most important thing leaders need to understand about compensation and innovation?
If you’re serious about innovation, you should be incentivizing people all over the organization. If you want innovation to be a more regular piece of the culture so you get better results, you’ve got to look at long term incentives. Yes, you should reward people for revenue and short-term goals. But you also need to consider what else is a precursor to our innovation. What else is makes the conditions for innovating better for people, and reward that, too.
Kate’s insight reveals the fundamental contradiction at the heart of most companies’ innovation struggles: you can’t build long-term value with short-term thinking, especially when your compensation system rewards only the latter.
What does your company’s approach to compensation say about its culture and values?
