by Robyn Bolton | Nov 6, 2024 | Leadership, Tips, Tricks, & Tools
Corporate offsites – the phrase conjures images of everything from “mandatory fun” with colleagues to long and exhausting days debating strategy with peers. Rarely are the images something that entice people to sit up and shout, “YEA!” But what if the reality could be something YEA! worthy?
That’s exactly what the authors of the recent HBR article, “Why Offsites Work – and How to Get the Most Out of Them,” describe and offer a guide to accomplish.
Offsites May Be the Answer to the WFH vs. RTO Debate
Offsites aren’t new but they’ve taken on a new role and new significance as companies grapple with how to manage Work from Home (WFH) and Return To Office (RTO) policies.
As with most things in life, the pendulum swings from one extreme to another until eventually, finally, landing in a stable and neutral midpoint. When the pandemic hit, we swung from every day in the office to every day at home. Then society opened back up and corporate landlords came calling for rent, whether or not people were in the offices, so we swung back to Return to Office mandates.
Offsites, the authors suggest, may be the happy medium between the two extremes because offsites:
“give people opportunities for interactions that otherwise might not happen. Offsites create unique opportunities for employees to connect in person, forming new relationships and strengthening existing ones. As a result, offsites help people learn about others’ knowledge and build interpersonal trust, which are both critical ingredients for effective collaboration.”
Offsite Connections Lead to Collaborations that Generate ROI
After analyzing eight years of data from a global firm’s offsites and 350,000 “instances of formal working relationships” for 750 employees, the authors found that intentionally designed offsites (more on that in a moment) yield surprisingly measurable and lasting results:
- 24% more incoming requests for collaboration amongst attendees post vs. pre-offsite (silos busted!)
- 17% of new connections were still active two years after the offsite (lasting change!)
- $180,000 in net new revenue from collaborations within the first two months post offsite (real results!)
The benefits event extended to non-attendees because they “seemed to get the message that collaboration is important and wanted to demonstrate their commitment to being collaborative team players” and “likely identified new collaborators after the offsite through referrals.”
How to Design Offsites That Get Results
Four key strategies emerged from the authors’ research and work with over 100 other organizations:
- Design for the people in the audience, not the people on stage. Poll attendees to understand their specific needs and goals, then design collaborative activities, not management monologues.
- Design for the new hires, not the tenured execs. Create opportunities for new hires to meet, connect with, and work alongside more experienced colleagues.
- Set and communicate clear goals and expectations. Once the offsite is designed and before it happens, tell people what to expect (the agenda) and why to expect it (your design intentions and goals). Also, tell them how to make the most of the offsite opportunities by thinking about the skill and network gaps they want to fill.
- Track activities to measure ROI. The connections, collaborations, and commitments that start at the offsite need to continue after it in the form of ongoing communication, greater collaboration, and talent engagement. Yes, conduct a post-event survey immediately after the event but keep measuring every 2-3 months until the next offsite. The data will reveal how well you performed against your goals and how to do even better the next time.
Offsites can be a powerful tool to build an organization’s culture and revenue, but only if they are thoughtfully designed to go beyond swanky settings, sermons from the stage, and dust-collecting swag and build the connections and collaborations that only start when people are together, in-person, outside of the office.
by Robyn Bolton | Oct 30, 2024 | Innovation, Leadership, Metrics, Strategy
It’s that time of year again – the annual ritual of strategic planning. But as Seth Godin points out in “How to Avoid Strategy Myopia,” we often mistake annual budgets and operational efficiency plans for true strategy. Strategies are not plans or guarantees; they’re informed choices to pursue possibilities that may or may not work.
Godin’s insights, while often associated with innovation, are fundamentally about strategy in its purest form. They challenge us to look beyond next quarter’s earnings and focus on transformative potential just beyond our current vision.
The Myth of “Strategic Planning”
Consider for a moment the last strategic planning session you attended. Was it dominated by discussions of cost-cutting measures, market share percentages, and incremental improvements? If so, you’re not alone. Many organizations focus on optimizing their current operations, behavior that is reinforced by the processes, templates, and forms required to secure next year’s funding.
However, as Godin warns, “When the boss demands a strategy that comes with certainty and proof, we’re likely to settle for a collection of chores, tasks, and tactics, which is not the same as an elegant, resilient strategy. To do strategy right, we need to lean into possibility.”
The Realities We Must Confront
Godin challenges us to confront several uncomfortable truths:
Today’s data doesn’t predict tomorrow: Executives rely heavily on easily measurable metrics based on false proxies when they make decisions. While these metrics provide a sense of control and comfort, they close our eyes to emerging opportunities and threats. When AT&T’s executives considered exiting the cell phone market in the 1980s, they turned to McKinsey to find data to inform their decision. Estimating that the total worldwide market for cell phones was 900,000, AT&T executives were comfortable exiting. It’s unknown if that comfort was worth the $11.5 billion AT&T spent to acquire McCaw Cellular in 1995.
Serving everyone serves no one: “Strategy myopia occurs when we fail to identify who we seek to serve and focus on what we seek to produce instead.” AMEN! True strategy begins with a deep understanding of our customers’ evolving needs, not just their current preferences. This requires empathy, foresight, and a willingness to challenge our assumptions. It also requires us to listen and act on what we hear from customers and not just from our bosses.
“All of the Above” is not an option: Strategy requires that we make choices and is as much about what we choose not to do as what we commit to doing. It requires the courage to say no to good opportunities in service of great ones. It requires facing your FOMO (Fear of Missing Out), loss aversion bias, and finding the courage to keep going.
5 Practical Steps You Can Take
If any of these sound familiar, it’s because they’re also innovation best practices.
- Dedicate One Day per Month for Strategic Thinking: Set aside one full day each month for long-term strategic questions, free from the “Tyranny of Now.”
- Cultivate Diverse Perspectives: Invite and listen to voices from different backgrounds, disciplines, and levels within the organization.
- Embrace Small-Scale Experimentation: Run a series of small, low-cost, low-profile experiments instead of betting everything on a single initiative.
- Redefine Success Metrics: Move beyond traditional financial metrics to include indicators of future potential, such as customer lifetime value and adaptability to change.
- Foster a Culture of Questioning: Channel your inner two-year-old and ask “why” with genuine curiosity. Encourage your team to challenge assumptions because the most transformative strategies often emerge from questioning the status quo.
As we continue through this season of strategic planning, let’s challenge ourselves to think beyond the annual budget. Let’s envision the future we want to create and chart a course to get there. After all, in the words of Godin himself, “It doesn’t matter how fast you’re going if you’re headed in the wrong direction.”
by Robyn Bolton | Oct 29, 2024 | Podcasts
by Robyn Bolton | Oct 22, 2024 | Leadership, Tips, Tricks, & Tools
How many times a day do you ask someone to do something? If you total all the requests you make of coworkers, family members, friends, people at restaurants and shops, and even strangers, the total is somewhere between 100 and 1 bazillion. Now, what if I told you that by including just one word in your request, the odds of receiving a positive response increase by 50%?
And no, that word is not “please.”
The real magic word
Harvard 1978. Decades before everyone had access to computer labs, home computers, and personal printers, students had to line up at the copy machine to make copies. You could easily spend hours in line, even if you only had a few copies to make. It was an inefficient and infuriating problem for students.
It was also a perfect research opportunity for Ellen Langer, a professor in Harvard’s Psychology Department.
Prof. Langer and her colleagues asked students to break into the line using one of three phrases:
- “Excuse me, I have 5 pages. May I use the xerox machine?”
- “Excuse me, I have 5 pages. May I use the xerox machine, because I have to make copies?”
- “Excuse me, I have 5 pages. May I use the xerox machine, because I’m in a rush?”
The results were definitive and surprising. Students who used the first phrase were successful 60% of the time, but those who used the phrases with “because” were successful 93% and 94% of the time.
“Because” matters. The reason does not.
Note that in phrases 2 and 3, the reason the student is asking to cut in line isn’t very good. You can practically hear the snarky responses, “Of course, you have to make copies; why else would you be at the copy machine?” or “We’re all in a rush,” and the request is denied.
But that didn’t happen.
Instead, the research (and hundreds of subsequent studies) showed that when the ask is simple or familiar, people tend to follow instructions or respond positively to requests without paying attention to what’s said, even if the instructions don’t make sense or the request disadvantages them in some way. Essentially, people hear “because,” assume it’s followed by a good reason and comply.
“Because” matters. How you use it matters more.
The power of “because” isn’t about manipulation or coercion. It’s about fostering a culture of transparency, critical thinking, and effective communication.
Taking the time to think about when and how to communicate the Why behind your requests increases your odds of success and establishes you as a strategic and thoughtful leader. But building your “Because’ habit takes time, so consider starting here:
Conduct a “Because” Audit: For one day, track your use of “because.” How many times do you make a request? How many times to you explain your requests with “because?” How many times do you receive a request, and how many of those include “because?” Simply noticing when “because” is used and whether it works provides incredible insights into the impact it can have in your work.
Connect your “Becauses” As leaders, we often focus on the “what” and “how” of directives, but the “why” is equally crucial. Take your top three strategic priorities for the quarter and craft a compelling “because” statement that clearly articulates the reasoning behind it. For instance, “We’re expanding into the Asian market because it represents a $50 billion opportunity that aligns perfectly with our core competencies.” This approach not only provides clarity but also helps in rallying your team around a common purpose.
Cascade the “Because” Habit: Great leaders don’t just adopt best practices; they institutionalize them. Challenge your direct reports to incorporate “because” into their communications. When they bring you requests, ask them for the “because’ if they don’t offer it. Make it a friendly competition and celebrate people who use this technique to drive better outcomes.
Tell me how you’ll start because then you’re more likely to succeed.
(see what I did there?)
by Robyn Bolton | Oct 17, 2024 | Podcasts
